Spice Board Registration: Requirements and Process

Introduction

Spice Board Registration plays a pivotal role in regulating and promoting the spice industry in India. Registration with the Spice Board is mandatory for entities involved in the export of spices, ensuring adherence to quality standards and gaining access to various benefits and support offered by the board.

Who Requires Spice Board Registration?

Any business or individual involved in the export of spices from India must register with the Spice Board. This includes:

• Exporters of spices and spice products.
• Farmers or producers who intend to export their produce.
• Traders and manufacturers involved in the spice trade.

Requirements for Spice Board Registration

To register with the Spice Board, applicants must fulfill certain criteria and provide specific documents. The primary requirements include:

• Import-Export Code (IEC): The applicant must possess a valid IEC issued by the Directorate General of Foreign Trade (DGFT).
• Business Incorporation Documents: Proof of business registration, such as a Certificate of Incorporation, Partnership Deed, or any other relevant document.
• PAN Card: A copy of the PAN card of the business entity or individual.
• Address Proof: Proof of the registered business address.
• Bank Certificate: A certificate from the applicant’s bank confirming the operation of the bank account in the name of the business.
• Quality Assurance Commitment: An undertaking to adhere to the quality standards set by the Spice Board.

Process for Spice Board Registration

The registration process involves several steps that need to be meticulously followed to ensure successful registration. Here’s a step-by-step guide to the process:

1. Online Application: From January 2013, applications for the Certificate of Registration as Exporter of Spices (CRES) should be submitted online only. Applicants need to visit the Spice Board’s official website and fill out the online application form available in the ‘Exporter Registration Online’ section​​.
2. Document Submission: Upload scanned copies of the necessary documents such as the IEC, PAN card, business incorporation documents, address proof, and bank certificate.
3. Application Fee: Pay the required registration fee online. The application fee is Rs. 5000, which can be paid through a Demand Draft from any nationalized/designated bank in favour of Spices Board, Ernakulam​​.
4. Verification: Once the application and documents are submitted, the Spice Board will review and verify the details. This may involve cross-checking with other regulatory bodies to ensure authenticity.
5. Inspection: In some cases, the Spice Board may conduct an inspection of the business premises to verify the operational status and adherence to required standards.
6. Issuance of Registration Certificate: Upon successful verification and inspection, the Spice Board will issue the Registration-Cum-Membership Certificate (RCMC), known as CRES, which is valid for three years​​.

Renewal Process

• Renewal Fee: The renewal fee is Rs. 2500 if the application is submitted during the month of June. An additional fine of Rs. 250 is charged for each month of delay until the expiry of registration on 31st August​​.

Benefits of Spice Board Registration

Registering with the Spice Board offers several benefits, including:

• Market Access: Easier access to international markets due to recognized certification.
• Quality Assurance: Assistance in maintaining quality standards, enhancing the credibility of the exporter.
• Government Schemes: Eligibility for various government schemes and incentives aimed at promoting spice exports.
• Technical Support: Access to technical support and guidance from the Spice Board for improving product quality and adhering to international standards.
• Trade Promotion: Participation in trade fairs, exhibitions, and buyer-seller meets organized by the Spice Board.

Products Covered Under Spice Board Registration

The Spice Board of India covers a wide range of spices. According to the provided documents, the product list includes but is not limited to:

• Pepper
• Cardamom (small and large)
• Chilli
• Ginger
• Turmeric
• Coriander
• Cumin
• Fennel
• Fenugreek
• Nutmeg
• Mace
• Celery
• Aniseed
• Bishops Weed
• Caraway
• Dill
• Cinnamon
• Cassia
• Garlic
• Curry Leaf
• Kokam
• Mint
• Mustard
• Pomegranate seed
• Saffron
• Vanilla
• Tamarind
• Asafoetida
• Cambodge
• Hyssop

Conclusion

Spice Board Registration is a crucial step for any entity looking to export spices from India. It ensures compliance with quality standards, provides access to various benefits, and supports the growth and credibility of the spice industry. By following the outlined process and meeting the necessary requirements, businesses can smoothly navigate the registration process and reap the benefits of being a recognized exporter under the Spice Board of India.